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Apex Flow Scheduler vs Housecall Pro

Facts read from Housecall Pro’s own pages on 2026-10-07. Prices and terms change: verify before buying. Reviewed 2026-10-07.

What Housecall Pro isHousecall Pro publishes three tiers, Basic, Essentials and Max, each with a monthly price and a lower price when billed annually. [1][2][3] The tiers include one, five and eight users, and its pricing page says extra users on Max cost more. [3] Scheduling and dispatching start in Basic, with route tools in the higher tiers. [5]

What Housecall Pro publishes

  1. Basic includes one user and is listed at 59 dollars a month billed annually or 79 dollars billed monthly. Scheduling and dispatching are listed in this tier. (price; source, read 2026-10-07)
  2. Essentials includes five users and is listed at 149 dollars a month billed annually or 189 dollars billed monthly. (price; source, read 2026-10-07)
  3. Max includes eight users and is listed at 299 dollars a month billed annually or 329 dollars billed monthly. Each additional user on Max is 35 dollars a month. (price; source, read 2026-10-07)
  4. The pricing page says it does not require long-term contracts and that cancelling is simple. (policy; source, read 2026-10-07) “does not require long-term contracts”
  5. Route tools are tiered: Essentials lists routes that group and sequence jobs to cut drive time, and Max lists one-click route optimization using real drive time and live traffic. (feature; source, read 2026-10-07)
  6. The help center says admins can export the customer and jobs lists from the Actions button. A CSV file is emailed, usually within an hour. (policy; source, read 2026-10-07)
  7. The same help article says customers and jobs can be imported from CSV, TSV, Excel, XML or text files, using a wizard that maps columns and highlights errors. (feature; source, read 2026-10-07)

Side by side

Housecall Pro as published, and Apex by design. Apex status badges come from our feature audit.
TopicHousecall Pro saysApex does by designApex status
Plans and priceThree tiers with a monthly price and a lower annual-billing price, plus a per-user charge on Max. [1][2][3]Priced by users: $59 for one, $99 for 2 to 5, $129 for 6, plus $10 per extra user above 6.
  • AD08No per-user fees(In progress)
In progress
RoutesRoutes appear in Essentials, and live-traffic route optimization appears in Max. [5]Daily route ordering and drive time between jobs are designed in as standard scheduling tools.
  • SC05Route optimization (daily)(Built)
  • SC28Drive-time between jobs shown(Built)
Built
Contract termsIts pricing page says there is no long-term contract requirement. [4]Designed as month to month with in-app cancel, which is partly built.
  • AD09Month-to-month, cancel in-app(In progress)
In progress
Getting data outAdmins can export customers and jobs by email as CSV. [6]Customer CSV export is partly built, and a data export on cancel is partly built too.
  • LD16Customer export (CSV) at any time(In progress)
  • AD10Data export on cancel(In progress)
In progress
Getting data inImports accept CSV, TSV, Excel, XML and text files through a mapping wizard. [7]Import from other tools with a side-by-side check is a demo, not yet connected to saving real data.
  • OB02Import from competitor with side-by-side check(Rolling out)
  • OB04Import from Jobber / HCP / Workiz / ServiceTitan exports(Rolling out)
Rolling out
Online requestsOnline booking terms and request handling are not verified on the pages we read.Online requests arrive pending until the owner confirms them.
  • BK11Booking requires owner approval (request mode)(Built)
Built

A blank in the first column means we did not verify it. We make no claim about features Housecall Pro does not publish.

When Housecall Pro may fit better

Housecall Pro may fit better if you want published tiers with routes and live-traffic route optimization already offered, and an import wizard for moving data in. [5][7] Larger crews can compare the eight users included on Max. [3] Apex is early access with one business as its only tenant, so it is newer and narrower.

How Apex is designed differently

Apex is designed so an online request arrives pending, and the owner confirms it before it is a confirmed visit. Pricing is by user count in three tiers, with extra users priced above six users, and no plan includes texts or AI phone minutes. Apex is designed to export your data, with export on cancel only partly built. This describes Apex design, not a gap in any other product.

This is a statement about Apex design, not a claim that Housecall Pro falls short. Apex Flow Scheduler is early access, its only tenant is Apex’s own first business, and many features are still rolling out.

What we could not verify

  • We did not verify add-on prices for campaigns, texting or other paid options on Housecall Pro's pages [1].
  • We did not read Housecall Pro's terms of service, so we state nothing about data deletion after cancelling [4].
  • Prices change. Check Housecall Pro's own pricing page before you buy [1].
How to switch from Housecall ProPrice comparison pageApex pricing

Questions that mention Housecall Pro

Official site: housecallpro.com. All other compared vendors: comparison index.