How expensive is QuickBooks?
Short answerQuickBooks Online is not expensive at the bottom and gets costly at the top: the page lists Simple Start at $38 a month and Advanced at $340. [1] The ladder rises through Essentials at $85 and Plus at $140. [1] Promotional prices cover only the first months. [1]
The explanation
Look at price per user. Simple Start is $38 for one user, Essentials $85 for three, Plus $140 for five and Advanced $340 for twenty-five. [1] The cost per seat falls at each step, but the total rises.
The jump from Simple Start to Essentials is $47 a month by my arithmetic, which buys two more users and added reporting. [1] Whether it pays off depends on whether a second person actually needs access.
Most crews of under ten fit in the middle plans. A service owner who keeps books alone can start low, then move up when a bookkeeper needs access. Check the page for the plan details before moving, because features are reshuffled over time. A plan can be changed later, so start at the bottom.
How Apex does it
Rolling out
The screen and the rules are built and tested. Saving real customer data is not connected yet. Status as of 2026-10-07; the badge shows the least-built feature involved.
Apex can export reports to CSV so your bookkeeper can load them. An accounting sync is being built. Apex plans are $59, $99 or $129 by user count.
- AC01QuickBooks Online sync(Rolling out)
- IN01Invoice from completed job(Rolling out)
- RP14Export any report to CSV(Built)
Apex Flow Scheduler is in early access. See how we label status.
Sources
- QuickBooks Online pricing page (read 2026-10-07)
Where this question comes from: owners type it, or a close variant, into search boxes. It was returned by public search suggestions (Google, Bing or DuckDuckGo) when we collected them on 2026-10-06. We do not have search volumes.