How to use google calendar scheduling?

Process: Booking and scheduling. Reviewed 2026-10-07.

Short answerTo use Google Calendar scheduling, create an appointment schedule ^[1], set your available times, configure the booking page, then share the link. The booking page settings include location, description, a form with required name and email, and confirmations and reminders ^[1]. Save, then test the link in a private window.

The explanation

Open Calendar and use the option to create an appointment schedule ^[1]. Set the days and hours you can take appointments and how long each one lasts. Booking pages show only the times when your calendar is free, so make sure the calendar is current.

Then fill in the booking page: your photo and name come from the Google Account, you choose in-person, phone or video, and you write a description that also appears in confirmation emails ^[1]. Add form fields you need, such as address or a short job note, and consider requiring email verification to stop spam ^[1].

Share the link or add a button to your website, then book a test appointment. Check the confirmation and the reminder emails. Remember that reminder wording is fixed and there is a limit of five reminders ^[1].

Steps

Create an appointment schedule and set weekday availability and duration.
Set the booking page: location, description and form fields.
Turn on email verification and choose reminders.
Share the link and book a test appointment in a private window.

What to watch for

Forgetting to add an address field for in-home work.
Leaving the schedule connected to a calendar that is not your crew's real one.

How Apex does it

In progress

Part of this is built. The rest is not. Status as of 2026-10-07; the badge shows the least-built feature involved.

Apex has a hosted booking page, intake questions on the booking form and appointment reminders. The page is built, while intake questions are in progress and reminders by text need a provider account.

BK01Online booking page (hosted)(Built, rolling out)
BK25Intake questions on booking form(In progress)
CM03Appointment reminders (SMS/email)(Built, rolling out)

Apex Flow Scheduler is in early access. See how we label status.

Sources

Google Calendar Help: create an appointment schedule (read 2026-10-07)

Where this question comes from: owners type it, or a close variant, into search boxes. It was returned by public search suggestions (Google, Bing or DuckDuckGo) when we collected them on 2026-10-06. We do not have search volumes.