How do I get landscaping clients that are businesses or HOAs?
Short answerCommercial and HOA landscaping clients buy on proof and clarity. Prepare a certificate of insurance, a written scope listing every task and frequency, references, and a fixed monthly price. Boards and property managers compare bids line by line, so the clearest scope often beats the lowest figure.
The explanation
A homeowner hires a person. A board or a property manager hires a process, and usually must justify the choice to someone else. They will ask for proof of liability insurance, sometimes workers compensation, and a few references from similar properties.
Write the scope as a table: mow weekly, edge every other week, bed weeding monthly, leaf cleanup in fall, and what counts as extra. Vague scopes cause disputes about whether a task was included. Attach a fixed monthly figure and the term of the agreement.
Expect a slow decision cycle. Boards meet monthly. Follow up politely after each meeting date, and ask what the decision criteria are so you can answer them. Once you hold one contract, ask the manager which other properties they oversee. A good first season is the strongest bid you will ever submit for the second.
Steps
- Collect a current certificate of insurance and two references from similar sites.
- Walk the property and measure turf, beds, and any hard to reach areas.
- Write the scope as a task table with frequency and exclusions.
- Submit a fixed monthly price and ask when the board decides.
In lawn care
Commercial grounds work rewards routing: several accounts on one road share drive time. Winning one HOA often exposes your crew to the neighboring communities that share management companies. All lawn care scheduling questions.
How Apex does it
Rolling out
The screen and the rules are built and tested. Saving real customer data is not connected yet. Status as of 2026-10-07; the badge shows the least-built feature involved.
Apex is designed with multi visit proposals, service agreements that can be sold and renewed, and insurance and license tracking. These screens are built and not yet connected to saving real data.
- ES17Multi-property / multi-visit proposals(Rolling out)
- CT03Service agreements / contracts sold and renewed(Rolling out)
- CT09Insurance / license tracking(Rolling out)
Apex Flow Scheduler is in early access. See how we label status.
Where this question comes from: owners type it, or a close variant, into search boxes. It was returned by public search suggestions (Google, Bing or DuckDuckGo) when we collected them on 2026-10-06; the exact phrase seen was “how to get landscaping clients?”. We do not have search volumes.