How to block time off in online booking availability?
Short answerBlock time off in online booking by adding a time off entry for the person or crew on those dates, checking for visits already on the calendar, and telling affected customers before the block takes effect. Add the dates to your website message too, so customers know why openings vanish.
The explanation
Time off differs from changing weekly hours. Weekly hours describe the normal pattern, and a time off block is a one time exception. Using a block keeps your regular settings intact, so you do not have to remember to restore them after a vacation.
Before saving the block, look at the dates for visits already scheduled. A block stops new requests, but it does not move visits that exist. Contact those customers early, offer new dates and move the visits yourself instead of leaving them under a vacation banner.
Think about partial blocks too. A half day for a dentist appointment, a morning for supplier pickup or a training day can all be blocked in the same way. For crews with several people, block the person, not the whole company, so other crews stay bookable.
Steps
- Add a time off entry for the person or crew and the exact dates.
- Review visits already scheduled in that range.
- Contact affected customers and offer new dates.
- Check the public booking page to confirm the dates are gone.
- Add a note to your website if the break is long.
What to watch for
- Blocking the whole company when one person is away.
- Forgetting that existing visits stay on the calendar.
How Apex does it
Rolling out
The screen and the rules are built and tested. Saving real customer data is not connected yet. Status as of 2026-10-07; the badge shows the least-built feature involved.
Apex is designed to set lead time and blackout dates, handle time-off requests and approvals, and keep time blocks and personal events on the calendar. Blackout dates are built; time-off approvals and time blocks are rolling out.
- BK13Lead time and blackout dates(Built)
- SC36Time-off requests and approvals(Rolling out)
- SC12Time blocks / personal events(Rolling out)
Apex Flow Scheduler is in early access. See how we label status.
Where this question comes from: owners type it, or a close variant, into search boxes. It was returned by public search suggestions (Google, Bing or DuckDuckGo) when we collected them on 2026-10-06; the exact phrase seen was “how to change calendly availability?”. We do not have search volumes.