Industries / Septic and sanitation
Every load has a manifest, every unit has a location, every tank has a pump date.
Works with a few tweaks
Run pump-out and service routes, track tanks and units, send the arrival text.
Apex plans pumping and unit-service routes around truck capacity and disposal sites, tracks each tank and portable unit on a map, and reminds customers before the next pump is due.
Who it is for: Septic pumpers, grease haulers and portable-toilet companies running pump routes, weekly unit service and event rentals.
Works with a few tweaksSeptic and portable sanitation research comes from vendor listings and domain knowledge, with no complaint data.
What generic schedulers get wrong for septic and portable toilets
The truck holds gallons
Route planning has to respect truck capacity and the hours of the disposal site, not just stop count.
Every load is a record
A manifest per load to the state environmental department, with the disposal site, is compliance, not paperwork.
Units are assets on a map
Portable units placed at sites, with serial numbers, service intervals and pickup, need a unit record.
Demand is a calendar the customer forgot
A septic tank is pumped every three to five years. The reminder is the sales call.
Events add delivery legs
A rental has delivery, service and pickup as three jobs with dates.
Drawn in code for septic and portable toilets
A day in a septic and portable toilets business
- Septic pump
- Inspection
- Portable route
- Event rental
- Grease trap
Morning window
Late morning
Disposal site, closes 3 PMdisposal
Afternoon window
The route respects the truck volume and the site hours. In build.
Delivery, service and pickup are three dated jobs.
Manifests are in build.
A septic and portable-toilet week: truck-aware routes, a manifest per load and units on a schedule. Illustration of planned screens: entries are examples, not customer data, and not every screen shown is built yet.
How septic and portable toilets runs in Apex: the key settings
Starter settings for this trade. You change any of them. Nothing here is a promise about your numbers.
How jobs get booked
Appointment windows for pumping and inspections; weekly route days for portable units.
Stops in a day
Around 6 to 10 pump stops a day, constrained by truck capacity.
Routing
Zone days for weekly unit routes; dynamic cluster for pump calls with a disposal-site stop.
Who says yes
Owner confirms pump and inspection requests; recurring unit service follows the route.
How you price
Per gallon or flat for pumping, extra footage, per unit-week for portables, and event rental packages.
Repeat customers
Three-to-five-year pump reminders; weekly unit service.
Follow-up calls
Day-3 check after a pump; call after an inspection.
Review requests
Review request after a pump or inspection, once.
What we ask the customer
- Tank size and last pump date
- Lid access and location
- Unit count and type for portables
- Event dates and site
- Real-estate transfer inspection?
Photos and papers to collect
- Lid and tank condition photos
- Unit placement photos
- Pre and post service photos
Rules to watch
- Load manifest and disposal site record
- State report
- Hauler license
- Inspection forms for transfers
What you get as a septic and portable toilets business
5 of 13 work today. The other 8 are coming soon.
Pump and inspection windows
Morning and afternoon windows, no exact times.
Zone days for weekly unit routes
Portable units serviced on the day their zone is assigned.
Pump-due reminder by interval
A text a set number of months after the last pump, timed to land before the next one is due, stopped if they scheduled.
Missed-call text-back
A text asking for the tank size and address.
Seasonal and event reminders
A seasonal sequence with STOP handling and an editable template.
Truck capacity in route planning
Gallons and disposal-site hours as constraints.
Load manifest per pump
Volume, site and time recorded and ready for the state portal.
Tank and unit tracking on a map
Placed units with serial, interval and pickup date.
Stop verification with time stamp
Proof the unit was serviced.
Event rental legs
Delivery, service and pickup as dated jobs.
Real-estate transfer inspection workflow
Inspection forms and county reporting.
Per-gallon and per-unit-week pricing
Price follows volume or unit-weeks.
Disposal receipt capture
Fees and receipts attached to the load.
The tools in septic and portable toilets, and where we can honestly do better
Tools our research found in use for septic and portable toilets: Tank Track, ServiceCore, The Service Program, CR Software, Service Autopilot. Listing a tool is not a claim about it.
No claimsOur research found no sourced complaints about the tools used for septic and portable toilets, so we make none.
When another tool may be the better choice: Tank Track, ServiceCore and The Service Program are built for this trade, with manifests, unit tracking and stop verification. We found only vendor listings and no complaints, so we make no claim against them.
What it costs for septic and portable toilets
Apex lists three public plans, priced by users: Solo $59 per month for 1 user, Crew $99 for 2 to 5 users, Business $129 for 6 users plus $10 for each extra user. No plan includes any texts, AI phone minutes or AI usage. For this trade we would start you on Crew. Several trucks on unit routes fit Crew.
Jobber lists Core at $29 to $49, Connect at $99 to $139 and Grow at $149 to $199 or more per month. Markate lists a base plan at $49.95 per month with online booking, customer portal, reviews and Zapier at $10 each. These are public figures as read on 2026-10-06, verify before buying. Seat counts and included features differ between vendors, and we have not verified every one, so compare your own crew size on the pricing page before you decide. Texts and AI run on your own provider account or a prepaid wallet, and card processing is at the processor's own rate.