Industries / Realtors and property managers
The option period ends Friday. The inspection has to happen before it does.
Works with a few tweaks
Keep showings, inspections and open houses on one calendar and answer every lead fast.
Apex schedules an inspection against the buyer's option-period deadline, takes the signed agreement and payment before the visit, and keeps the agent in the loop without a call.
Who it is for: Home inspectors and small inspection firms booking buyer and agent requests with add-ons such as radon, sewer scope and wood-destroying-insect checks.
Works with a few tweaksInspection research rests mainly on competitor feature listings and review pages. Operator interviews will deepen this pack.
What generic schedulers get wrong for home inspection
The deadline is set by a contract
A buyer's option period gives a hard must-complete date. A generic calendar offers open slots with no sense of the deadline.
Agreement and payment come first
The signed inspection agreement and payment should be in place before the inspector arrives, not chased on site.
Agents are customers too
Realtors book on behalf of buyers and need live availability and a report delivery without calling.
Add-ons change duration
Radon, a sewer scope or a wood-destroying-insect check adds time and sometimes a specialist.
The market leader draws complaints on its own terms
Reviewers of one inspection platform report a forced third-party integration and ads for vendors inspectors do not recommend.
Drawn in code for home inspection
A day in a home inspection business
- Buyer inspection
- Radon add-on
- Sewer scope
- Re-inspection
- Agent request
Amber dot: the buyer's option period ends Friday.
- Request
- Option end date
- Slot picked
- Agreement signed
- Paid
- Inspection
- Report sent
The slot is held until the agreement and payment arrive. In build.
The agent portal is in build.
An inspector week driven by option-period deadlines. Illustration of planned screens: entries are examples, not customer data, and not every screen shown is built yet.
How home inspection runs in Apex: the key settings
Starter settings for this trade. You change any of them. Nothing here is a promise about your numbers.
How jobs get booked
Exact time slots with agent access, constrained by an option-period deadline.
Stops in a day
Around 2 to 3 inspections a day per inspector.
Routing
Dynamic cluster between inspections.
Who says yes
Owner confirms; agent bookings follow rules for open slots.
How you price
By square feet and age tiers with add-ons, paid at booking.
Repeat customers
None; an annual maintenance inspection offer for past clients.
Follow-up calls
Call after the report is delivered; day-30 check for repair questions.
Review requests
Review request after the report is delivered and the agent has no open question.
What we ask the customer
- Address, square feet and year built
- Foundation type
- Add-ons: radon, sewer scope, wood-destroying insect, mold
- Occupied or vacant; utilities on
- Agent contact
- Option-period end date
Photos and papers to collect
- Report photos captured in the field
- Signed inspection agreement
Rules to watch
- State inspector license
- Inspection agreement signed before the visit
- Errors and omissions coverage
- Report standards followed
What you get as a home inspection business
4 of 13 work today. The other 9 are coming soon.
Missed-call text-back
A text with the address and the option-period date asked for.
Reminder before the inspection
To the buyer and the agent, with STOP handling.
Route density between inspections
Offers days when you are near a second job.
Call task after the report
A dated call with outcomes.
Exact time slots with agent access
The slot, the lockbox and the agent window on one record.
Option-period deadline countdown
Offers only slots before the deadline and flags a tight one.
Agreement and payment before the visit
The inspection waits for both.
Agent portal and live availability
Agents pick a slot and see the status without calling.
Add-on duration and specialist matching
Radon, sewer or WDO adds time or a second inspector.
Report delivery link to buyer and agent
Sent the moment the report is finished.
Multi-inspector teams on large homes
Two inspectors reserved for big properties.
Reschedule when utilities are off
A re-book with the option period still in view.
Photos per defect in the field
Captured offline and attached to the report.
The tools in home inspection, and where we can honestly do better
Tools our research found in use for home inspection: Spectora, ISN, HomeGauge. Listing a tool is not a claim about it.
Spectora
Capterra reviewers report a forced third-party integration, ads for vendors inspectors do not recommend, and an update that was slower with more clicks.
Review-site summary: Capterra, Spectora reviewsWhat Apex does about it: No third-party ads sit inside the product, and integrations are opt-in.
HomeGauge
One Capterra reviewer says a promised cloud migration did not arrive for years.
Individual user report (anecdote): Capterra, HomeGauge reviewsWhat Apex does about it: We will not promise a cloud migration. The product is browser-based from the start.
When another tool may be the better choice: Spectora and ISN are the established inspection platforms with report writing and agent portals. If you want report writing this month, one of them is the better choice. Apex helps with scheduling, deadlines and follow-up.
What it costs for home inspection
Apex lists three public plans, priced by users: Solo $59 per month for 1 user, Crew $99 for 2 to 5 users, Business $129 for 6 users plus $10 for each extra user. No plan includes any texts, AI phone minutes or AI usage. For this trade we would start you on Solo. A solo inspector fits Solo and moves to Crew when a second inspector joins.
Jobber lists Core at $29 to $49, Connect at $99 to $139 and Grow at $149 to $199 or more per month. Housecall Pro lists Basic at $59, Essentials at $149 and Max at $299 per month billed annually, or $79, $189 and $329 billed monthly. These are public figures as read on 2026-10-06, verify before buying. Seat counts and included features differ between vendors, and we have not verified every one, so compare your own crew size on the pricing page before you decide. Texts and AI run on your own provider account or a prepaid wallet, and card processing is at the processor's own rate.