Industries / Remodeling and flooring
One scheduler for remodeling and flooring.
Works today
Track each project from estimate to final walkthrough, with crews and deliveries on one calendar.
General contractors and remodeling
Apex runs a remodel as a staged pipeline with dated phases, permits, inspections and subcontractor sequences, and keeps every change order tied to its price and its schedule impact.
Who it is for: General contractors and design-build remodelers running kitchens, baths, additions and whole-home projects with in-house crews and subcontractors.
What generic schedulers get wrong for remodeling
A project is not an appointment
Phases have dependencies and dates that move together. A calendar of one-visit jobs cannot show that the drywall slid because the inspection did.
Subs must be sequenced
Framer, electrician, plumber, insulation, drywall: each waits on the last, and a double-scheduled sub costs a week.
Change orders change dates
Every change needs the client's approval, a price and a schedule impact. A note on the estimate loses all three.
Payments follow phases
Draws and lien waivers tie to milestones, not to invoice dates.
Estimates need a project name
Reviewers of one estimating app note that estimates carry no job or project names, which breaks a contractor who has three jobs for one client.
Drawn in code for remodeling
A day in a remodeling business
- Estimate visit
- Demo and framing
- Mechanical rough
- Finish
- Inspection
- Estimate
- Contract
- Permit
- Demo
- Rough-in
- Inspection
- Drywall
- Finish
- Punch list
Rough-in waits on the permit. A passed inspection releases drywall. Pipeline is in build.
Counters wait for delivery; the dates shown move together.
Each change carries its price and its dates. In build.
A remodel as a pipeline: phases, inspections and a change order that moves the finish. Illustration of planned screens: entries are examples, not customer data, and not every screen shown is built yet.
How remodeling runs in Apex: the key settings
Starter settings for this trade. You change any of them. Nothing here is a promise about your numbers.
How jobs get booked
Consultation and estimate visits in windows; production runs as dated phases with dependencies.
Stops in a day
One to two estimate visits a day; production crews work whole days per phase.
Routing
Dynamic cluster for estimate visits only.
Who says yes
Owner confirms every estimate, change order and phase date.
How you price
Fixed bid or cost-plus with allowances, a draw schedule, and change-order pricing with schedule impact.
Repeat customers
None.
Follow-up calls
Quote follow-up calls at day 2 and day 5; weekly client update during production; day-30 and punch-list check at the end.
Review requests
Review request after the punch list closes, once.
What we ask the customer
- Scope and rooms involved
- Budget range and target timeline
- Home age and any known hazards
- Permits likely needed
- HOA rules
- Selections and allowances
- Structural changes?
Photos and papers to collect
- Pre-existing condition photos
- Progress photos per phase
- Hidden-condition photos
- Signed contract and change orders
Rules to watch
- General contractor license on contract and quotes
- Certificates of insurance from each sub
- Permit and inspection log
- Lien waivers per draw
- Written-contract and right-to-cancel rules by state
What you get as a remodeling business
6 of 17 work today. The other 11 are coming soon.
Estimate visit windows
Morning and afternoon windows for consultations.
Good-better-best proposals
Three options from your price list with margin guardrails.
Quote follow-up at day 2 and day 5
A text and a call task that stop when the client replies or signs.
Room measurements into drywall and paint quantities
Takeoffs from a room scan or typed dimensions, with waste.
Route density for site visits
Estimate visits cluster by area.
Review request after the job closes
Held back while any complaint is open.
Staged project pipeline
Lead, estimate, signed, permit, production phases, punch list, closed.
Subcontractor scheduling with sequence rules
A sub cannot be placed before the trade it waits on.
Permit and inspection dates
Applied, approved and inspection scheduled as milestones that move phase dates.
Material order and delivery gating
A phase starts only after the order is received.
Change orders with schedule impact
Client e-approval with price and date change attached.
Draw schedule and lien waivers
Payments tied to phase completion, with waivers per draw.
Punch list with photos
Items assigned, photographed and closed on a phone.
Weather cascade for exterior phases
One rain day shifts dependent phases and notifies the crews.
Selections and allowances tracker
Choices, approvals and budget versus actual.
Client portal and communication record
Selections, photos and approvals in one place.
Sub certificate of insurance and license expiry
Reminders before a sub's paperwork lapses.
The tools in remodeling, and where we can honestly do better
Tools our research found in use for remodeling: Buildertrend, CoConstruct, Procore, Tradify, Fergus, Jobber, Joist, CompanyCam. Listing a tool is not a claim about it.
Buildertrend
Reviewers cite expensive and unclear pricing, tier limits that did not match sales expectations, and data export concerns.
Review-site summary: GetApp, Buildertrend reviewsWhat Apex does about it: Plan prices are public and export is a promise on every plan.
Joist
Capterra reviewers note that estimates carry no job or project names, and that reporting is limited.
Review-site summary: Capterra, Joist reviewsWhat Apex does about it: A project container sits above estimates and invoices so every document carries the job name. In build.
When another tool may be the better choice: Buildertrend is heavy but proven for larger builders, and Jobber is lighter for small jobs. Apex aims at the middle: projects with change orders and draws without a heavy tool. Much of that is in build today.
What it costs for remodeling
Apex lists three public plans, priced by users: Solo $59 per month for 1 user, Crew $99 for 2 to 5 users, Business $129 for 6 users plus $10 for each extra user. No plan includes any texts, AI phone minutes or AI usage. For this trade we would start you on Business. Project work with an office and field roster of six or more fits Business.
Jobber lists Core at $29 to $49, Connect at $99 to $139 and Grow at $149 to $199 or more per month. Housecall Pro lists Basic at $59, Essentials at $149 and Max at $299 per month billed annually, or $79, $189 and $329 billed monthly. These are public figures as read on 2026-10-06, verify before buying. Seat counts and included features differ between vendors, and we have not verified every one, so compare your own crew size on the pricing page before you decide. Texts and AI run on your own provider account or a prepaid wallet, and card processing is at the processor's own rate.
General contractors and remodeling: questions, answered first
Does Apex run a full project schedule?
Can I send a good-better-best proposal?
How are change orders handled?
Can I give subs a login?
Is there a client portal?
Flooring installation
Apex turns room measurements into flooring quantities with waste, and treats the install as the last link in a chain that waits on material, acclimation and subfloor.
Who it is for: Flooring installers and retail-and-install shops working hardwood, luxury vinyl, laminate, tile and carpet, with employee or subcontract installers.
Works with a few tweaksFlooring research is thinner on trade-specific complaints. Waste factors and cutoffs are domain knowledge to confirm with an installer.
What generic schedulers get wrong for flooring installation
Material gates the install
You cannot install until the product is in and has acclimated. A calendar that lets you pick a date before delivery causes the callback.
Waste is part of the quote
Ten to fifteen percent depends on layout, direction and room shape. A flat quantity misprices diagonals and herringbone.
Old floor, new problem
Subfloor condition, removal of the old floor and furniture moves each add time. They surface after the quote on generic tools.
The tools do not talk
A survey of about 200 flooring retailers found satisfaction with business-management tools much lower than with accounting and point-of-sale tools, with the gap attributed to integration.
Drawn in code for flooring installation
A day in a flooring installation business
- Measure
- Delivery
- Acclimation
- Install
- Warranty callback
- Measure
- Quote
- Deposit
- Order
- Delivery
- Acclimation
- Install
- Trim check
The install opens after acclimation. Chain scheduling is in build.
Layout changes the waste. Diagonal and herringbone add more.
Install only after delivery plus acclimation days.
A flooring job as a chain: measure, order, acclimate, install. Illustration of planned screens: entries are examples, not customer data, and not every screen shown is built yet.
How flooring installation runs in Apex: the key settings
Starter settings for this trade. You change any of them. Nothing here is a promise about your numbers.
How jobs get booked
Measure visit in a window, a delivery date, acclimation days, then install days.
Stops in a day
Two to three measure visits a day; installs hold one crew per job.
Routing
Dynamic cluster for measure visits.
Who says yes
Owner confirms measure, order and install separately.
How you price
Per square foot for install plus material with waste, prep, removal and a deposit on special orders.
Repeat customers
None.
Follow-up calls
Quote follow-up at day 2 and day 5; day-30 callback check.
Review requests
Review request after the install walk-through and a trim check.
What we ask the customer
- Rooms with dimensions
- Product type and rough budget
- Subfloor type and condition
- Remove old flooring? Haul away?
- Stairs and transitions
- Furniture to move
Photos and papers to collect
- Photos of each room and the subfloor
- Moisture readings
- Finished-work photos
Rules to watch
- Contractor license where required
- Asbestos and lead flag on old tile or adhesive from older homes
- Install warranty terms
What you get as a flooring installation business
6 of 14 work today. The other 8 are coming soon.
Flooring takeoff with waste
Area, layout and waste into boxes or yards, with cut direction.
Tile takeoff with grout
Tile size and joint width give grout quantity from the measured area.
Good-better-best proposal
Three product lines with margin guardrails.
Measure-visit windows
Morning and afternoon windows for room measurements.
Quote follow-up at day 2 and day 5
The sequence ends when the customer replies or signs.
Route density for measures
Measure visits cluster by area.
Measure, order, acclimate, install chain
Each step gates the next, with dates that move together.
Install gated by material received
No install date is confirmed until delivery is logged.
Dye-lot and SKU tracking
The lot recorded on the order and the job.
Subfloor and moisture log
Readings and photos per room before install.
Installer pay by square foot
Subcontract installers paid per foot, tracked per job.
Supplier order sync
Orders placed with supplier catalogs and status read back.
Deposit on special orders
Collected before the order is placed.
Accounting sync
Two-way sync with an accounting tool, the gap flooring owners cite.
The tools in flooring installation, and where we can honestly do better
Tools our research found in use for flooring installation: MeasureSquare, FloorZap, BuilderPrime, RMaster FloorMaster, Jobber, Housecall Pro. Listing a tool is not a claim about it.
Flooring business tools
A survey of about 200 flooring retailers found satisfaction with business-management tools much lower than with standalone accounting and point-of-sale tools, with the gap attributed to integration. The survey is reported by a flooring-software review site.
Published survey: OneTrace flooring software journalWhat Apex does about it: Open integrations and an accounting sync are goals for the build. The sync is in build.
When another tool may be the better choice: MeasureSquare is a flooring takeoff and estimating tool, and BuilderPrime serves flooring and remodel CRM. If takeoff is your main need, a specialist is the safer choice today. We did not retrieve current complaints about them.
What it costs for flooring installation
Apex lists three public plans, priced by users: Solo $59 per month for 1 user, Crew $99 for 2 to 5 users, Business $129 for 6 users plus $10 for each extra user. No plan includes any texts, AI phone minutes or AI usage. For this trade we would start you on Crew. Measure visits and proposals suit a small team, and Crew covers a second installer crew.
Jobber lists Core at $29 to $49, Connect at $99 to $139 and Grow at $149 to $199 or more per month. Housecall Pro lists Basic at $59, Essentials at $149 and Max at $299 per month billed annually, or $79, $189 and $329 billed monthly. These are public figures as read on 2026-10-06, verify before buying. Seat counts and included features differ between vendors, and we have not verified every one, so compare your own crew size on the pricing page before you decide. Texts and AI run on your own provider account or a prepaid wallet, and card processing is at the processor's own rate.